1. Where and When to Access the On-line Enrollment System
a) Go to enroll.ou.edu.
b) You can view and search the schedule 24 hours, seven days a week.
c) The system is available for enrolling in and dropping classes.
i) Monday-Friday 7 a.m. to midnight Oklahoma (Central Standard) time.
ii) Sat. 10 a.m. to 6 p.m. Oklahoma (Central Standard) time.
iii) Sun. not available for on-line enrollment.
2. Overview of the Enrollment Process
a) Logon and complete your selected schedule. If you have errors in your schedule, an "!" (red exclamation point) will be displayed by the course in which you have a stop. Click on the exclamation point for an explanation of the error.
b) When your schedule is error free, a gray button saying "Complete Enrollment" will be displayed. After you click on "Complete Enrollment," your completed schedule will be displayed. An confirmation will also be sent to your OU e-mail address.
3. Logging Into the Distance Learning Enrollment System
a) You MUST change your default password to enroll on-line. You can change your default password at http://password.ou.edu/. If you have already changed your password and have forgotten it, call (405) 325-INFO (4636).
b) In order to logon to the Distance Learning enrollment system, simply enter the following:
- your OU ID Number ( 9 digit number)
- your OUNet ID. This is commonly referred to as your 4+4. It consists of the first four letters of your last name and the last four numbers of your OU ID Number.
- your OUNet password. This password is the one used to access your e-mail, and other web based applications such as coursenet and touchnet.
c) You will then need to select the campus which is Advanced Programs.
d) The current semester and year will be automatically selected. You can change the term later, in the case that you would like to enroll in courses that fall into more than one term.
e) Once all the required details have been entered, click on Login to enter the enrollment console.
NOTE: The ADMIN button is for authorized faculty and staff, and developers to use the enrollment system when it is at maximum capacity in order to check on students' enrollment status, and give electronic special permissions (ESP).
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4. When You Can Enroll in Courses
a) You can enroll on-line in any on-site course, at any site, at any time (that the system is available) up to 30 days before the first day of class. The last day to add each course is listed on the schedule.
b) You will not be able to enroll on line for on-line courses and for IDRs and internships. Continue to see your Site Director to enroll in these courses and pay at the time of enrollment.
5. When You Can Drop a Course
a) You can drop on-site courses on line up to 30 days before the first day of class.
b) After this time, if you need to drop for any reason, you must contact your Site Director and complete a signed drop form.
6. Searching the Course Listing by Department
a) Select the department from the drop down list. If you do not recognize a department code, you can click on the "Dept:" to get a list of the department names and their codes.
b) All Advanced Programs courses are Graduate-level which appears in the adjacent drop-down menu labeled Course.
c) If you do not wish to further define your search by course level, once you have selected the department, click "Search."
7. Searching the Course Listing: Using the Power Search
a) If you have more information about a course than just the Department offering the course and the course level, you may use the Power Search to locate specific courses or sections of a course based on your chosen criteria. This is especially useful if you want to narrow down your search results.
OU Distance Learning Registration & Enrollment
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b) If you know the department, you can type it in or you can select a department from the drop-down menu that lists the department prefixes.
c) All Advanced Programs courses are Graduate.
d) If you have the section number from a printed schedule or from the www.goOU.ou.edu web site, you can type it in.
e) If you know the Title of the course you are searching for, then you may use the Title option to narrow down your search. Keep in mind that you don't have to know the exact title of the course you are taking. For example, if you want to search for Intercultural, but do not know the course code for it, then type in "Intercultural" in the box labeled Title. This brings up a list of the various sections offered for that course.
f) If you would like to search for a course, and you know the Instructor's name, then you may use this search option to find your course. If there is more than one instructor with the same name, using this option will display all the instructors with the same name.
g) If you are in the United States, you can select a state from the drop-down State menu.
h) Advanced Programs students worldwide will find the City: Select a City search useful to locate all of the courses offered at an AP site.
i) If you are outside the US, you can select a country from the list of countries in the drop down menu. (NOTE: This drop down menu will be changed to actual Advanced Programs sites.)
j) If there is a specific month in which you want to take a course, you may select the month from the drop-down menu.
8. Searching the Course Listing: Search Results
a) A successful search will return a listing of classes that match your search criteria.
b) The search results mirror the information that was previously listed in the printed schedule, along with some additional modifications. The use of icons for special codes is one of these modifications. The icon key is located at the top of the listing and at the bottom in longer listings.
c) The special codes for classes are located at the far right-hand side of the individual section information.
d) Not all icons and codes are applicable to Advanced Programs students. AP students need to look for the following:
i) Pre-req required
ii) Internet course (AP on-line courses are listed; however, you must enroll with your Site Director)
iii) S/U Grading - All IDRs, IDSs and internships are noted as being non-letter graded (remember, S is equivalent to a B or better.)
iv) Cross listed
v) Instructor/Department Permission Required
9. Schedule Errors and Stops
a) If there is an error in your schedule, you will see an exclamation mark in a red circle in the codes field for that course. Click on that icon for details regarding the error.
b) For information concerning enrollment stops, visit or call your Site Director.
c) You need to clear any stops (Bursar's, Administrative or College) before you may enroll.
10. Special Permissions
a) A Pink Card in the "Special Codes" column of the Distance Learning course listing indicates that you must have permission from the department or college offering the course before you can enroll. To obtain a pink card, contact your Site Director.
b) Prerequisites requirements can be found by clicking on the course number (the underlined yellow text). A prerequisite is a course that must be completed prior to enrolling in a particular course.
c) Courses listed in red are at full capacity therefore, you will not be able to enroll in them. Continue to check back to see if there have been drops; if so, you may enroll. There will be no waiting lists for courses. Check with your Site Director if a class that you are interested in is closed. S/he can see if the number of available seats can be increased.
d) When you click the 'add' link for a course with Variable Credits, you will have to select the number of hours from the menu.
11. Saving a Schedule
a) Saving a schedule is very simple. Click the "Floppy Disk" icon that is highlighted in green. If there have been no changes, the 'Floppy Disk' icon will not be visible.
b) Changing your campus and/or semester, logging out, or closing the browser window does not automatically save any changes made to the schedule you are currently working on. If you try to change a campus or semester or log off without saving your current schedule the following window will pop up giving you option to save your schedule or exit without saving. You can click the cancel button to return to the schedule you were working on.
c) Clicking on the above option will save your current schedule and you can move on to the schedule for another campus / semester. NOTE : If the schedule is not saved you will not have access to it the next time you log in. Hence you cannot modify or make any changes to your previous schedule.
12. Printing a Schedule
a) Once you have completed enrollment and wish to print your schedule, you need to use the print button on the schedule, not the one in your browser. In some browsers, clicking the print button will not print the complete schedule. The print button on the schedule brings up a print friendly window that will print the complete schedule.
b) To print a schedule, click the "Print" icon. This action will launch another window with your schedule formatted in a print friendly format.
c) After your schedule has printed, close the new browser window to return to the schedule planner screen.
13. Finalizing Your Enrollment
a) The enrollment process is not complete until you click the "Finalize Enrollment" button.
b) Once you have Finalized your enrollment or Add/Drop you will receive a confirmation e-mail from enroll@ou.edu informing you of the same.
14. Dropping a Course
a) To drop a course from your class schedule, place a check mark in the box beside the class you wish to remove from your shopping cart and click the "Trash Can" icon.
b) You can add/drop from the time your enrollment window opens until 30 days before the first class session. After that you have to go to your OU Site Director.
c) After you check the drop box(es), the "trash can" icon on the bottom right of the browser becomes dark. Click on trash can icon to drop a course(s). The course(s) will be removed from your schedule.
15. A Few Tips on Navigating the On-line Enrollment System
a) Courses at Other AP Sites
i) You can register for any Advanced Programs course, anywhere in the world.
Ii) You will need to ensure that you provide the OU Site Director at your course site with the proper TA documentation.
Iii) It is also requested that you send an e-mail to your local Site Director so that s/he has a record of the course.
c) Enrollment, Tuition and Penalty Policy
i) Please note that there have been some changes to the Class Attendance Policy.
Ii) When you finalize your enrollment, the Class Attendance Policy will display. Be sure to read it carefully.
Iii) You must have a signed Statement of Enrollment, Tuition and Penalty Policy on file at your local OU office. If this is not on file, your enrollment will be invalidated.
d) Late Adds
i) If you must add a course after the last enrollment date, you will need to visit your OU Site Director to complete an add slip and a Request and Disclaimer for Late Enrollment.
Ii) The Site Director will enroll you in the course once the request has been approved.
e) Late Drops
i) If you must drop a course after the last drop date, you will need to visit your OU Site Director to complete a drop slip.
Ii) If you are applying for a penalty waiver, please bring the necessary documentation with you.
f) Payment
Information on using Pay.ou.edu can be found at this link>>Click here
g) Tuition Assistance - Army students visit our GoArmyEd page for information.
i) (AFTA, ARTA, NAVTA, MARTA, DANTES, DD 1556, STAP).
ii) Tuition Assistance will continue to be handled in the same way. You will present your course confirmation e-mail (or printout) to your tuition assistance agency and request a TA form. You will need to present this TA form to the OU Site Director on or before the first day of class.
Iii) Students using Tuition Assistance (TA) should check with their Site Director for site specific policies; generally TA forms must be issued before the course begins (this includes the CDR portion!) and all required signatures must be on the form before the Site Director can accept it.
h) VA
i) After enrolling Distance Learning, VA students must now send an e-mail to VA@ou.edu to advise the agency of their enrollment. More information can be found here.
Ii) The course enrollment will then be certified to VA.
i) Waiting Lists
i) The on-line enrollment system does not have a provision for waiting lists when courses become full.
Ii) In the case that a course becomes full, the system allows you to indicate your name on an interest list. This is NOT a waiting list; it simply allows OU administrators to track the number of additional students who are interested in a particular course. Site Directors will also no longer keep waiting lists.
Iii) You should monitor the system regularly in the case that a course becomes full, so that if space becomes available, you may immediately enroll.
j) "Canceled Courses"
i) As you browse through the course offerings, you may see courses that are indicated as "canceled."
Ii) Whenever a change is made to a course offering, (e.g. dates, location or change of professor), that listing is "canceled" and a new listing is created. This may not mean that a course that you have queried for has actually been canceled, but that a change has been made to it at some time.
Iii) Please look below this listing for the course into which you want to enroll. As at any time you need assistance, please contact your Site Director, if you do not find the course for which you wish to enroll.
k) E-mail Confirmation
i) After you have enrolled in all of your courses and leave the system, you will receive a confirmation e-mail.
Ii) If you do not receive confirmation, you may not have successfully completed your enrollment and you should check your schedule to make sure you are enrolled and/or contact your Site Director, if you need assistance.
Iii) The e-mail you receive that confirms your enrollment will also prompt you to notify the VA or Financial Aid office in the case that you receive one of these benefits. You must do this in order to keep your certifications current.
l) Students taking Comprehensive Exams
i) Students planning to take their comprehensive exams during a particular term and who need to be enrolled in 2-hours of course work to do so, will not need to notify their Site Director.
Ii) The department liaison will be able to check the system for your enrollments once your Admission to Candidacy forms have been received in the department.
Iii) BUT, you must still enroll early in the term!
16. Do You Need Help?
a) If you need help, call or visit your local OU Site Director.
b) If you would feel more comfortable the first time you enroll on line, you may do so at your local OU field office. Remember the time difference! Make an appointment for when the system will accept enrollments.
c) If you are having trouble enrolling on-line, go to your local OU office and complete an enrollment form. The Site Director can input your enrollment for you when there are extenuating circumstances, but s/he must have a signed enrollment or add form to do so.
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